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Video Conferencing - How to Make the Most of Video Conferences
By norman | November 16, 2009
Communication methods are constantly changing and evolving. One of the most efficient ways to meet today with employees, colleagues and business partners is by video or telephone conferencing. It can be an amazing way to run a meeting but it can also be very unproductive if not done properly. If you are considering a teleconference or video meeting for your business or association, here are some points to consider.
Well in advance of your video or teleconference, be certain to email or fax any necessary documents to those attending the meeting so that everyone can be informed and can follow along as you progress through the meeting. This will save tons of time and greatly improve the quality of the meeting.
What features and what level of interactivity you desire in your conferencing program is completely for you to decide based upon your business’ needs. Generally speaking, the more a program costs, the more features you can draw upon and the more user-friendly it is. You get what you pay for. Some web conferencing services are even free to use; for instance, theSkype VoIP program or a chat client. It’s after you begin adding features like increasing the number of users or the ability to have desktops viewed and interacted with that you begin having costs and increasing costs involved.
For instance if you work with Gotomeeting you’ll need to pay about 0 per year, and you get to host an unlimited number of web conferences. But with the far more elaborate Microsoft Office Live Meeting, you might have to pay that much money just for one web conference. The more interactive your web conferencing solution is, the more it costs you. But, today, even most small businesses would find it saves them money over travel and time costs for meeting in person.
Step one: Find a genuine service provider
Many service providers will do anything for a quick buck. They can promise you global connection in your conference calls knowing fully well that their computer servers can not handle such services. More than that, other providers even charge hidden fees just to get even with the big discount that they are offering.
Just a reminder, before you go out and hire a service provider, you must first find out if this services provider can be trusted in handling the communication system of your company. You can do this by running a background check on the company of your choice. You can do this either in the internet or in the telephone. Find previous customers and clients of that service provider and ask them about what they liked and disliked about the service of that company. If you hear mostly thankful smiles then there is a big chance that the company that you chose is dependable and consistent.
Step two: Choose a package
The second easy step that you need to make is to choose the service package that you think will be the best fit for your business. Every service provider has their own different rates and they also have different service packages that you can choose from.
Just the same as a regular meeting, there should be an organizer or facilitator to handle the running of the meeting. This person will keep confusion under control by designating who is going to speak and ensuring that everyone has a chance to speak if they want to
Resource Author Francisco Rodriguez Higueras
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